Privacy Policy

1. Introduction

Pursuant to the General Data Protection Regulation we provide you below with information on the

processing of your personal data by Scots Bearings Ltd.

Scots Bearings Ltd is fully committed to your privacy and to the protection of your personal data. This privacy statement may be changed over time. The most up-to-date Privacy Statement is published on our website.

 2. General information

This policy is applicable to any individual whose personal data is processed by Scots Bearings Ltd.

 3. Who is responsible for your personal data?

Scots Bearings Ltd, Registered office; Union Plaza, 1 Union Wynd, Aberdeen AB10 1DQ is the controller of your data. 

 4. Categories of personal data

Scots Bearings Ltd will process the following categories of personal data that are considered necessary to comply with the purposes set out in point 5 below:

• first and last names
• title / position, commercial contact information, address and email address
• name of the company that you represent, where applicable
• IP address
• website registration and details of use
• payment and credit information
• order history, data and correspondence generated during the performance of a contract between you and Scots Bearings Ltd.
• Customer requirements relating to products and services offered by Scots Bearings Ltd
• history of commercial relations  

 5. Purpose of the processing and legal basis 

Your personal data may be processed by Scots Bearings Ltd for the following purposes:

• To execute, manage, and implement the pre-contractual and/or contractual relationship. The legal basis for this processing is the execution of the preliminary contract and/or contract. 

• To engage in commercial activities, for which purpose we may send you commercial communications, including electronically, on offers, events and/or products sold by Scots Bearings Ltd. The legal basis for this processing is a legitimate interest in managing your future requirements.
• To perform activities to safeguard security and prevent fraud. The legal basis for this processing is to comply with legal obligations. 
• To store your data for a period considered to be no longer than is necessary if the contractual relationship is not finally implemented. The legal basis for this  processing is a legitimate interest in managing and addressing your future requirements. However, you may exercise your right to object to the processing of your data if the contractual relationship is not implemented.
• To analyse customer behavior and adjust our products and services accordingly. The legal basis for this processing is a legitimate interest in managing your future needs.

Scots Bearings Ltd requires your personal data to perform and execute the pre-contractual and/or contractual relationship for products and services offered by us. Therefore, if you do not provide this information, such relationship will not be possible. 

 6. Categories of recipients

Your personal data may be disclosed to the categories of recipients set out below: 

• Public bodies (i.e., public authorities, courts), to comply with applicable legislation.  The following may also have access to your personal data as data processors:
• Providers of professional services (i.e., external advisors, auditors);
• Providers of IT services; and 
• Network of product distributors. 

 Scots Bearings Ltd requires data processors that access your data to ensure and undertake:

• To process such data only for the purposes of the contractual relationship due to which they have access and pursuant to the instructions received from Scots Bearings Ltd.
• To apply the security measures necessary to maintain an adequate level of protection of your personal data and process such data confidentially. 

 7. Storage period

In accordance with data protection legislation, your personal data may be stored by Scots Bearings Ltd for the period that is strictly necessary to comply with the above purposes.

In principle, Scots Bearings Ltd must eliminate or erase your personal data where they are not necessary for the purposes indicated, although it may store them for the statute of limitations period of applicable criminal, civil, tax or commercial regulations. 

 8. Technical and organisational measures

Scots Bearings Ltd has adequate technical and organisational security measures in place to ensure an adequate level of protection of your personal data and minimize the risk of any circumstance arising that may infringe your rights and freedoms (i.e., unauthorized disclosure or access, loss, destruction, alteration or damage to your personal data).  These measures are subject to continuous review, analysis, updates and adaptation according to how the processing of your data evolves and to legislative and technological developments. 

9. Website Cookies

Information you submit via our website is secure and is never shared to a third party unless as detailed in paragraph 6 above.
Most websites you visit will use cookies to;

• improve your user experience by enabling that website to ‘remember’ you, either for the duration of your visit or for repeat visit.

A cookie is a simple text file that is stored on your computer or mobile device by a website’s server and only that server will be able to retrieve or read the contents of that cookie. Each cookie is unique to your web browser. It will contain some anonymous information such as a unique identifier and the site name and some digits and numbers. It allows a website to remember things like your preferences. If you don’t want to receive cookies, you can modify your browser so that it notifies you when cookies are sent to it or you can refuse cookies altogether. You can also delete cookies that have already been set. If you wish to restrict or block web browser cookies which are set on your device then you can do this through your browser settings; the Help function within your browser should tell you how. Alternatively, you may wish to visit www.aboutcookies.org, which contains comprehensive information on how to do this on a wide variety of desktop browsers.

 10. Rights of data subjects

We inform you that you may exercise the following rights in relation to personal data processed by Scots Bearings Ltd:  

• Request access to your personal data to know which data are being processed and the processing operations carried out with your data.
• Request the rectification of your personal data if they are inaccurate or incomplete.
• Request the erasure of your personal data.
• Object to the processing of your personal data, i.e., request that your data not be processed for reasons related to your personal situation. 
• Request the restriction of the processing of your personal data in certain circumstances, (i.e., if you contest the accuracy of your data, while such accuracy is being verified).
• Request the portability of your data, that is, receive the personal data you have provided to the co-controllers in a structured, commonly used and machine-readable format and transmit those data to another controller.
• You may also withdraw your consent if it constitutes the legal basis for the processing of your data. 

The exercise of the above rights is free of charge.

Should you have any queries regarding this privacy policy or wish to exercise the above rights please contact Scots Bearings Ltd, by writing to the following address:

Scots Bearings Ltd, Data Compliance Officer, 15-16 Robert Leonard Centre, Dyce Drive, Kirkhill Industrial Estate, Dyce, Aberdeen AB21 0GG. Phone 01224 770346

or

email aberdeen@scots-bearings.co.uk.

To exercise your rights, please indicate in your request, your full name and the right you are exercising and attach a copy of your national ID card or equivalent document evidencing your identity.

If you consider that data protection legislation has been breached in the processing of your personal data, you may lodge a complaint with the ICO.

David Jackson

Managing Director

31^st May 2018